Sugar Pine Festival Logo

–  Nevada County Fairgrounds –

11228 McCourtney Rd, Grass Valley, CA 95949

October 19 – 22, 2023

2023 Volunteer Information and Guidelines

Sugar Pine Music Festival would like to thank you in advance for your help and hard Sugar Pine Festival Map - Green Team Campingwork at the festival.  Your dedication is a big part of what makes Sugar Pine so successful, and we want to acknowledge your part in shaping the event.  The following is important information that will help your arrival and experience at the festival go smoothly.

VOLUNTEER CHECK-IN:

Get your wristband at the Main Box Office at Gate 1. Check-in starts at 12PM Noon Wednesday October 18. You will need a photo ID. You will not be able to gain access to the fairgrounds or staff camping and parking until you have checked in and received your wristband.  Box office hours are Wednesday 12pm – 8pm. If arriving after 8pm on Wednesday you will have to come back to check-in on Thursday.

Main Box Office

Gate 1 – 11228 McCourtney Rd, Grass Valley, CA 95949

Sugar Pine Program Download QR Code
Scan or Click the QR Code to Download a Program.

FACILITY FEE:  All volunteers will be charged a $10 facility fee upon check-in. This helps cover our basic costs of providing infrastructure including port-o-johns, sanitation, showers, and other on-site facilities.  Cash or Credit Card accepted.

PARKING: 

Volunteers must purchase parking.  Options are as follows:

  • No re-entry option for $75
  • Re-entry option for $145

CAMPING:

We will have a designated staff camping area adjacent to the staff parking in the near Gate 7.  Crew camping areas will be designated by crew. Please note:  if you are camping in a designated staff camping area, it is expected that you are respectful to your fellow hard-working volunteers and staffers, many of whom have early morning shifts.  Please keep noise levels down at night.  If you don’t feel you can do that, please discuss camping in GA camping with your crew chief.  Also, staff camping areas are cozy, so be conscious of only taking the space you need.  Festival patrons may not camp in staff camping.  We appreciate your cooperation with this.

SCHEDULES/SHIFTS:

You will be emailed your schedules in advance of the festival.  Please note that your schedule is subject to change based on the needs of the crew chiefs. You will be notified if schedules do get changed. Please show up a few minutes before your shift starts. 

DEPOSITS:

First time volunteers may be required to pay a $300 deposit via credit card in advance.  This deposit is due no later than October 7. As long as you complete your shifts satisfactorily your full deposit will be returned. Deposits will not be returned if you pick up your wristband and do not complete your shifts, or act inappropriately in any way during your shifts.  Your crew chief will contact you with a link to submit your deposit.

WAIVER:

Each volunteer must submit the online  2023 Sugar Pine Music Festival Volunteer Waiver and Volunteer Liability Release Form. 

FESTIVAL GUIDELINES:  All volunteers are expected to follow the festival guidelines and should set an example.  This means no dogs, no vending, no fireworks.  Absolutely no alcohol or drug use before a shift, during shift hours or while wearing a staff shirt.  Any volunteer violating the guidelines will lose their opportunity to volunteer, and be required to purchase a ticket and/or forfeit their deposit.

QUESTIONS/INFORMATIONWhile you’re on shift, people will look to you for information on the festival.  Acquaint yourself with the festival site. The festival program guide will be available when you arrive.  Familiarize yourself with the festival map.

STAFF SHIRTS:

You will receive your shirt from your supervisor.  Please only wear your shirt when you are on shift at the festival, and please no drinking alcohol or using cannabis while wearing the shirt. (Wear it often, and with pride afterwards!).

Have fun! And thank you in advance for your hard work and for helping make the inaugural Sugar Pine Festival fantastic!

Green Team Volunteer Form

Name(Required)
Days On Site(Required)
T-shirt Size(Required)
I agree to the terms of the Sugar Pine 2023 Volunteer Waiver and Have Completed the Form.(Required)
Let us know the names of any other volunteers you might like to work with on the same shift schedule.